Grace Church Guildford (GCG),
Guildford, Surrey GU1 4HL
Grace Church Guildford, previously known as Chertsey Street Baptist Church (this name is still used in some contexts) and Chertsey Street Baptist Church Trust (together “GCG"),
Guildford, Surrey GU1 4HL.
GCG only collects personal information for the purposes set out below or in our Notification to the Information Commissioners Office and will not sell that personal information nor provide it to third parties without your consent unless required by law to do so. This policy sets out how we deal with the personal information we collect.
HOW WE COLLECT INFORMATION
Personal information is collected through our website, from social media, the internet and from individuals, organisations, in the case of minors, from their parents or guardians and from the carers of vulnerable adults. We do not use commercial databases.
THE INFORMATION WE COLLECT
GCG collects personal information about its members, staff, those attending its activities, those who seek counsel or assistance from us, persons and organisations we support or work with, our suppliers and persons who we believe may be interested in our activities or ministry. This personal information includes contact details, and date of birth. We may also collect sensitive personal data and information required so that we can provide suitable counsel, advice, assistance, services and facilities. We will only collect information that is needed for the purposes set out in the next paragraph.
OUR USE OF THE INFORMATION
We use personal information for the present and future administration of our organisation and activities, the welfare of our members and other persons attending our activities or receiving counsel or assistance from us, and co-operation with and support of other persons and organisations. We may share personal information with your parents, guardians or carer and other persons or agencies providing you with counsel, advice, assistance, services or facilities. Information provided in respect of a particular activity may be used by us in connection with any of our other activities.
INFORMATION PROVIDED BY THE PARENTS OR GUARDIANS OF MINORS etc.
Sensitive Personal Data (see note 1) relating to a minor or vulnerable adult shall be given on a form provided by GCG.
SAFEGUARDING PERSONAL INFORMATION
We are committed to protecting the security of your personal information. We use a variety of technological, physical and organisational protections and procedures to help protect your personal information from unauthorised access, use, or disclosure, such as encryption, passwords and physical security measures. Once we have received your personal information, we will use strict procedures and security features to try to prevent unauthorised access.
We will not keep your personal information for longer than is necessary for the purposes for which we use it. However for legal reasons we have to keep personal information for seven years after we cease using it, and in the case of personal information about minors or vulnerable adults for seven years after they cease to be minors or become capable of managing their own affairs.
KEEPING PERSONAL INFORMATION UP TO DATE
Please inform us if you think any of the personal information we hold about you or a minor or vulnerable adult whose information you supplied to us is not up to date or is incorrect so that we can amend it.
ACCESS TO YOUR PERSONAL INFORMATION
You have a right to request access and rectification of your personal information by contacting us.. In all cases we will treat requests to access information or change information in accordance with the applicable legal requirements, however safeguarding the welfare and interests of minors and vulnerable adults will always take priority over such access.
TRANSFERING PERSONAL INFORMATION OVERSEAS
We may transfer some personal information to countries outside the European Economic Area if this is necessary for the uses of the personal information set out above.
INFORMATION FROM YOUR USE OF OUR WEBSITE
We may collect standard Internet log information about how and when you use the website. This information may include but, not be limited to your IP address and location personal information, weblogs, time, date, browser used, referring web addresses, other communication personal information, searches conducted, pages visited.
Cookies and similar technologies and IP addresses
PUBLIC INFORMATION AND THIRD PARTIES
Social Media Widgets
Links to Third-Party Sites
Our website includes links to other websites whose privacy practices may differ from ours. If you submit personal information to any of those sites, your information is governed by their privacy policies and we do not accept any responsibility or liability in respect of third party sites. Please check the privacy policies published on any third party sites which you may access through our website before submitting personal information to them.
1 This includes information about a persons religious beliefs, physical or mental health, including dietary requirements, sexual orientation and trade union activity but does not include information about financial matters.